Here, we will explain to you how to write a formal letter or email in English, together with some tips on how to write fluently and communicate appropriately with other branches or international companies in business settings.
One of the biggest challenges that students of English and business people in general face, is writing a formal letter or email in English.
Although it is a common task when preparing Cambridge exams, when we have to apply what we have learned out of the confines of the classroom, we have doubts and we are afraid of not writing appropriately.
Below we will refresh how to write a formal letter or email, so that you can find and build confidence in your writing ability in English.
First of all, consider the degree of formality you should write in. When we used to write on paper, letters were very formal. Nowadays, technology is opening a wide range of possibilities with our target readers. In this case, we will focus on the formal style, a critical element of how business writing is conducted today.
If you do not know the name of the person you are writing to, use:
Dear Sir or Madam,
To Whom It May Concern (a quién corresponda)
Before you begin writing, think about how you will structure the content and organise your ideas.
These are the basic parts of a formal letter or email in English:
The opening of a formal letter or email requires the sender to introduce themselves: “My name is…”. Then, you should go on by saying who you are writing to or what you are responding to. Use expressions like these:
As you can see, in the heading of an email you should not use the present simple but the present continuous.
In order to explain what you have to say, keep it short and stick to simple grammar forms; do not use rhetorical flourishes or complex forms because it will make it harder to figure out what you want or need from them, and it might give yourself away.
Connectors and appropriate vocabulary can be very useful. Resort to online dictionaries if necessary.
Some of these set phrases can be of much help.
In the conclusion, you should thank them for their attention with expressions such as:
These are the most common closings to be used in a formal letter or email:
Finally, proofread the text several times. The importance of English in the business world is obvious and we should avoid, as far as possible, making mistakes.Volver al blog
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